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Frequently Asked Questions
D. Common
PII - FAQ0002

Q: Can I send the patients details via email?

A: As a user of the Healthcare Associated Infection (HCAI) Data Capture System (DCS), you have a contractual and legal responsibility for ensuring that you handle and manage Patient Identifiable Information (PII) (such as NHS numbers and DOB) from this system in compliance with the Caldicott Principles and Data Protection Act (1998). PII should not be sent over email as this could subsequently cause an information security breach and is not in compliance with the Data Protection Act (1998).

If necessary, please send any PII:
  • via a nhs.net account to another nhs.net account
  • in an attached password protected document. With the password sent in a separate email.