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Frequently Asked Questions
C. Data queries
Case Entry
CE - FAQ0013

Q: How do I enter Quarter Mandatory Laboratory Returns Data and what do I do if the time period is missing?

A:
  1. Log-in as Data-Entry
  2. Select ‘Search’
  3. Select ‘New Infection Episode’ at the bottom of the screen
  4. On the ‘New Infection Episode’ select QMLR on the drop-down menu
  5. Save the Data Collection Tab, after you have selected the correct quarter.
At this point the you should have a “Message from the Webpage” popping up-informing you that the record has been saved (please take note of the QMLR ID), you will then be able to move onto the QMLR mandatory questions tab.

At this point the you should have a “Message from the Webpage” popping up-informing you that the record has been saved (please take note of the QMLR ID), you will then be able to move onto the QMLR mandatory questions tab.

For further reference, the above information can be found on our online Quarterly Mandatory Laboratory Return (QMLR) Report

Please note that if the time period is/becomes missing in the drop-down list, this is due to the system automatically timing out therefore saving the case as incomplete and creating a unique ID number. In order to enter data for the period of October 2018 to December 2018 for example, ‘search’ for the QMLR ID.

In order to identify the QMLR ID, use the 'Search' functionality.

On the Search screen, select ‘Quarterly Mandatory Laboratory Return’ from the ‘Condition’ drop-down list.

Select ‘01/10/2018’ for the ‘Date From’ calendar and then click on the ‘Find’ button.

You can then access the October-December quarter by clicking on the ’View’ button next to the entry with the ‘Data Collection Date’ of 31-Dec-2018.

You will now be able to identify the QMLR ID of the time period you wish to enter data for. Please provide this QMLR ID found in the ID column in the table) when requesting an unlock via the mandatory surveillance inbox.

If the QMLR data has not yet been locked down, you can proceed with the data entry by clicking on the ‘Quarterly Mandatory Lab Return’ tab once you have viewed the quarter. If the data within the fields is greyed out an unlock is required. Please email us at mandatory.surveillance@phe.gov.uk with the QMLR ID and we will unlock the HCAI data capture system at a convenient date and time.